Important Update: Hiring for this position has been placed on hold due to COV-19. Thanks for your understanding.
The National Association of Foreign-Trade Zones (NAFTZ), a non-profit trade association located in Washington, DC, is seeking a full-time Events Coordinator. Reporting directly to the NAFTZ Vice President of Events and Education, the Events Coordinator will assist and support the planning, organization, and execution of NAFTZ conferences, seminars, meetings, webinars, and other events. The position will involve frequent interaction with members and constituents on all events-related activities and some travel.
−Pre-event planning, administrative, technical, and clerical assistance, including serving as first line of support (phone and email) to users of the NAFTZ event portal; developing and maintaining conference apps and website, processing participant requests; ensuring accuracy and completeness of all collected event data and information
−On-site event logistics assistance, including event registration, room setups, AV setup, food/beverage/sponsorship signage setup, monitoring sessions, assisting attendees, transportation, coordinating with vendors and on-site staff and volunteers
−Work to identify and resolve any pre-event and onsite challenges and difficulties quickly, efficiently, diplomatically, and in a manner that best assures a positive member experience
− Post-event reconciliation, including event materials repacking, inventory, and storage
−Provide regular updates to Vice President of Events and Education
−Other duties as assigned
−Advanced skills in use of MS Office tools (Word, Excel, Outlook, PowerPoint)
−Experience with database software, association-management systems (AMS), and web-content management
−Familiarity with meeting-industry trends, processes, and best practices
−Excellent organization and time-management skills with demonstrated ability to handle and prioritize multiple projects effectively and efficiently in a deadline-oriented environment
−Strong written and verbal skills in communication with leadership, members, and vendors
−Strong interpersonal skills and commitment to customer-service to assist NAFTZ members and work effectively with staff, vendors, and volunteers
−Flexibility to work both independently and collaboratively as part of a team
−Reputation for professionalism, integrity, collegiality, attention to detail, and confidence
−Competitive benefits, including matching 401k; health, dental, and term-life insurance coverage; commuting and communication cost subsidies
−1-2 years’ experience assisting in the planning and execution of professional meetings/conferences
Candidates should submit a resume and cover letter to firstname.lastname@example.org. No recruiters please.
The NAFTZ was founded in 1973 as the collective voice of the U.S. Foreign-Trade Zones (FTZ) program and the community of public and private stakeholders who use and rely on the program. Through its four annual conferences, webinars, and other events and member services, NAFTZ fulfills its mission as the principal educator on the FTZ program and its value and role in the evolving environment of international trade.